Privacy Policy


What Is The Scope Of This Privacy Policy?

This Privacy Policy is incorporated into the OneTake Terms of Service, and applies to the information obtained by us through your use of this website, the Service and other OneTake products and services. Capitalized terms used in this Privacy Policy and not otherwise defined shall have the meanings provided for those terms in the Terms of Service.

Will This Privacy Policy Ever Change?

As OneTake evolves, we may need to update this Policy to keep pace with changes in the Service and laws applicable to us and you; we will, however, always maintain our commitment to respect your privacy.

We will post any revisions to this Policy, along with their effective date, in an easy to find area of our web site, so we recommend that you periodically check back here to stay informed of any changes. We will ask for your consent to such changes if required by applicable law; in other cases, please note that your continuation of your OneTake Service account after any change means that you agree with, and consent to be bound by, the new Privacy Policy. If you disagree with any changes in this Policy and do not wish your information to be subject to the revised Policy, you will need to close your account before the new Policy becomes effective.

I. Information Collection and Use

What Information Does OneTake Collect About Me and Why?

We collect very little personal information about our users, especially users of our free service. A list of the “Personal Information” OneTake may collect, and why we collect it, follows:

  • Your username, email address, and contact preferences. This lets us create your account, provide you with convenient and personalized access to your account, and deliver and support the Service. This information also helps us communicate with you about your use of the Service, product announcements and software updates, as well as respond to your requests for assistance (including providing account verification support if you’re having difficultly accessing your account). In addition, we may use your Personal Information to send you marketing emails and special offers about the Service. For more information, please see the section below entitled, “Will OneTake Send Me Emails?”

  • For Premium users, transactional information such as your credit card number and billing address or your PayPal or Google Wallet account information. This lets us process your payments for Premium services.
  • The geographic area where you use your computer and mobile devices (as indicated by an IP address or similar identifier), and the language you select when interacting with the OneTake service. We collect this information in order to help us deliver and support the Service, including by localizing your OneTake experience. It also helps us improve our understanding of how our users use the Service.

  • The OneTake products and services you use. This information helps us deliver and support the Service and respond to your requests for assistance. We also collect this information to improve our understanding of how our users use the Service.

  • Any Content you add to your account. We don’t use this information for any purpose other than to make sure it is available to you when you use the Service.


OneTake’s web site and applications also collect and receive information from your computer or mobile device, including the activities you perform within your account, the type of hardware and software you are using (for example, your operating system or browser), and information obtained from cookies (see our Cookie Information Page for more information). When you access OneTake via an OneTake Software application, that application will request access to certain information on your computing device. For more information on these application permissions, please visit our Data Usage page.

Gathering this kind of information helps us administer the Service, provide convenient and personalized user access, improve the features and usability of our products and Service, analyze user trends and information about users’ use of our Service (including the extent to which our users share or make public notes and notebooks), collect information about use and growth of the Service in specific regions, and evaluate the content and organization of our site. We do NOT collect information about you to deliver any targeted advertising to you, or track your visits to any third-party websites.

In addition, we automatically gather non-personally identifiable information that indicates your association with one of our business partners or certain promotions. We use this information to determine the amount of revenue share payments to make to partners with whom we might have such arrangements and to provide anonymized aggregate reports.

Tell Me More About The Tracking Information OneTake Collects?

OneTake uses cookies and tracking pixels to collect information that helps us provide our Service to you. For more information about these uses and your options, please visit our Cookie Information Page.

What Is OneTake’s Approach to Information Collected From Children?

OneTake complies with the US Children’s Online Privacy Protection Act (“COPPA”), which requires us to notify and obtain consent from a parent or guardian before we collect, use and disclose the personal information of children who are under 13 years of age. We do not knowingly collect personal information from children under 13 years of age without such consent, and if we learn that we have inadvertently done so, we will promptly delete it.

Will OneTake Send Me Emails?

From time to time, we may want to contact you with information about product announcements, software updates and special offers. We also may want to contact you with information about products and services from our business partners. You may opt out of such communications at any time by clicking the “unsubscribe” link found within OneTake email updates or by logging into your OneTake account via our web site at www.onetakeapp.com and going to Settings > Personal Settings > Contact Preferences and changing your contact preferences.

II. Information Access and Disclosure

Does OneTake Share My Personal Information or Content? OneTake is not in the business of selling or renting user information, and we only disclose information when:

  • We have your explicit consent to share the information
  • We need to share your information with affiliated and unaffiliated service providers who process data on our behalf and subject to strict data protection requirements.

  • We need to share your information with affiliated and unaffiliated service providers to fulfill your product or service requests.

  • We believe it is necessary to investigate potential violations of our Terms of Service, to enforce those Terms of Service, or where we believe it is necessary to investigate, prevent or take action regarding illegal activities, suspected fraud or potential threats against persons, property or the systems on which we operate the Service.

  • We determine that the access, preservation or disclosure of information is required or permitted by law to protect the rights, property or personal safety of OneTake and our users or is required to comply with applicable laws, including compliance with warrants, court orders or other legal process.

  • We need to do so in connection with the sale or reorganization of all or part of our business, as permitted by applicable law.


Some applications that work with our Service may ask for permission to access your Content or other information about your account. Those applications will provide you with notice and request your consent in order to obtain such access or information. Please consider your selection of such applications, and your permissions, carefully.

Does OneTake Review My Notes?

As a rule, OneTake employees do not monitor or view your personal information or Content stored in the Service, but it may be viewed if we believe our Terms of Service have been violated and confirmation is required, if we need to do so in order to respond to your requests for user support, or we otherwise determine that we have an obligation to review it as described in our Terms of Service. Your Notes also may be viewed where necessary to protect the rights, property or personal safety of OneTake and its users, or in order to comply with our legal obligations, such as responding to warrants, court orders or other legal process.

Does OneTake Ever Make Any of My Personal Information or Content Public?

No. Note, however, that certain portions of the OneTake web sites and Service, such as user notebooks designated as “public” and our user forum, are open to any online viewer. Any information that you post in these locations can be read, collected and used by anyone and could enable others to send you unsolicited messages. OneTake enables you to determine whether or not to post personal or otherwise sensitive information to publicly accessible areas of our site, so you should carefully consider how you use the services. OneTake is not responsible for any publication or use of any Personal Information you choose to post in these locations.

III. Data Storage and Transfer

Where Is My Data Stored?

When you use OneTake Software on your computing device, Content you save will be stored locally. When you synch your computing device with the Service, that Content will be replicated on our servers, which are located in the United States.

Please be aware that Personal Information and Content submitted to OneTake will be transferred to a data center in the United States. If you post information to the OneTake sites you are confirming your consent to such information, including Personal Information and Content, being hosted and accessed in the United States.

How Can I Access or Correct Information OneTake Holds About Me?

Users who wish to (i) access any Personal Information that we hold about you; (ii) request that we correct or delete the Personal Information that we hold about you; or (iii) request that we not use or stop using your Personal Information for marketing purposes may do so by contacting us at compliance AT OneTake DOT com. We will comply with such requests to the extent permitted or required by law.

A Special Note to Users in Europe and Switzerland

OneTake complies with the US-EU Safe Harbor Framework and US-Swiss Safe Harbor Framework as set forth by the US Department of Commerce regarding the collection, use and retention of personal information collected from users residing in the European Union and Switzerland. We have certified that we adhere to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access and enforcement. To learn more about the Safe Harbor program, and to view our certification page, please visit http://www.export.gov/safeharbor/

How Secure Is My Data?

OneTake is committed to protecting the security of your information and takes reasonable precautions to protect it. However, Internet data transmissions, whether wired or wireless, cannot be guaranteed to be 100% secure, and as a result, we cannot ensure the security of information you transmit to us; accordingly, you acknowledge that you do so at your own risk. Once we receive your data transmission, we make all commercially reasonable efforts to ensure its security on our systems:

  • Your OneTake password is protected by encryption, and only you have access to it.

  • Your personal information and data stored in our systems is protected by various physical, electronic and procedural safeguards. It is housed in a secure facility, and OneTake restricts physical and network access to this facility to select trained staff. We regularly evaluate our technologies, facilities, procedures and potential risks to maintain the security and privacy of our users’ data.
  • Certain OneTake services support the use of standard SSL encryption to protect data transmissions. However, this is not a guarantee that such data transmissions cannot be accessed, altered or deleted due to firewall or other security software failures.


If OneTake learns of a security system breach, we may attempt to notify you and provide information on protective steps, if available, through the email address that you have provided to us or by posting a notice on our web site. Depending on where you live, you may have a legal right to receive such notices in writing.

IV. Information Deletion

What Happens If I Want to Stop Using OneTake?

You can delete Content you have posted to any notebook at any time, and you can stop using OneTake at any time. If you delete information and material from a notebook and then sync your account, it will no longer be accessible to you or others who may access the Service, but residual copies of your deleted Content may continue to exist on OneTake’s back-up and archiving systems for up to one year due to the nature of those systems’ operations. If you cancel your account, the Content in your account will not be deleted unless you purposely delete that information.

What Happens If OneTake Closes My Account?

If OneTake closes your account due to a Terms of Service violation, then you may contact OneTake to request deletion of your data, and OneTake will evaluate such requests on a case by case basis, pursuant to our legal obligations.

V. Contact Us

How Can I Contact OneTake?

OneTake welcomes your feedback regarding this Privacy Policy. If you have questions, comments or concerns about this Policy, please contact us by email at compliance AT OneTake DOT com or postal mail at:

OneTake, Inc.
126 Pueblo Ln,
Topanga, CA 90290
Attention: General Counsel